Sometimes you’ll find yourself needing to bulk delete emails from Gmail. Today, for example, I received a notification from Gmail that I was about to exceed my account storage quota.
Knowing that most of the older emails in my account were surplus to requirements I was fine with bulk deleting all emails from before the beginning of the year.
Here are the steps to bulk delete emails from Gmail.
To begin with, you need to define what emails need to be bulk deleted.
I searched for the keyword *before: 2016/01/01*. You can also use other keywords like from: to further refine the search based on Sender, or Subject: to select emails on subject line.
Once the search results are displayed, you can choose to delete them selectively or all at once.
Since I wanted to bulk delete all messages from my search – which spanned 150 pages – and not just the ones displayed on the current search I did the following.
- Clicked on the Select box left of the Refresh button.
- Click on the “Select all conversations that match this search” (you’ll find this on the yellow bar above the conversations).
- Click on the Delete Button aka the trash can.
Bear in mind that doing a bulk delete in Gmail like like moves all deleted emails over to Trash. Since I wanted to free up storage space it was then necessary for me to clean out my trash. To clear Trash I went to the Trash folder and repeated a similar process from Step 2.